Privacy & cookie policy.

Wedding budgets and Google Docs exports

The wedding cost and vendor budget estimators calculate results and prepare Word downloads in your browser. Using these exports does not create a saved budget record on Wildwood’s servers. A link between the estimators can include your selected budget, guest count, region and tier.

If you choose Create Google Doc, Google asks you to select an account and authorize access to the specific Drive files used with this app. Your generated document is sent directly from your browser to that Google account. The export does not read the rest of your Drive, and its temporary Google access token is not stored by Wildwood.

We do not make the exported document public or send it to vendors. It is a separate copy that you can edit, share or delete in Google Drive. Later changes in an estimator require a new export. Google sign-in is optional; you can download a Word document without it. The scheduler’s separate save and consent requirements are described below.

Wedding Scheduler information and choices

Your schedule preview is calculated in your browser. When you accept the scheduler terms and save for export, Wildwood stores the schedule, your submitted name and email, and a dated record of your acceptance and optional choices on our servers using Google Firebase.

We do not sell scheduler personal information. Planning emails and vendor introductions require separate, optional permissions. Vendor introductions are limited to the categories you select and the basic details described beside that choice; your complete timeline, tradition, notes and other people’s contact information are not provided for vendor outreach. Hosting providers, user-directed Google exports and limited legal disclosures are explained in the Scheduler Privacy Notice.

You can use and export a schedule without opting into planning emails or vendor outreach. The Scheduler Terms of Service explain the agreement and arbitration provisions. Clearing a browser draft does not delete server records or exported documents. Contact us for access, corrections, withdrawal or deletion requests.

Inquiry information

If you use our inquiry form, we collect the details you provide: your name, email address, phone number, one or more preferred dates, estimated guest count, selected region, venue or setting, requested services, selected photography budget range, how you heard about us, and the story or notes you share. We use this information to respond, check availability, prepare next steps, and manage the inquiry.

Our website saves submitted inquiry information in Google Firebase. It uses a delivery service through Zapier to pass the information to our HoneyBook client workflow for availability, follow-up and next steps. These service providers process the information for those purposes; the scheduler consent choices are separate from an inquiry.

If your landing-page URL contains a Google Ads click identifier (gclid), we retain and use it only after you accept analytics and advertising measurement. While that consent is active, the identifier and its capture time are kept in first-party browser storage for advertising attribution. A permitted click identifier may accompany your inquiry and its service-provider delivery record. Rejecting or withdrawing analytics clears the stored identifier.

Security and abuse prevention

Wildwood uses request validation, access controls, rate limits and duplicate-submission checks for its forms. Security and hosting systems process technical request information for those purposes. Submission and consent records are protected from direct browser access. Some supported HoneyBook return flows also use a short-lived, signed, HttpOnly first-party cookie and a token hash recorded in Firebase to prevent duplicate conversion counting.

Optional analytics and advertising measurement

On the canonical Wildwood website, Google Tag Manager, Google Analytics 4, Google Ads, and ChatGPT Ads conversion measurement load only after you accept analytics. Rejecting or leaving the choice unanswered prevents those measurement tags from loading.

After a qualifying inquiry is accepted, the site may send a form label, service category, page path, a transaction identifier and related conversion metadata for measurement. The conversion event does not contain your name, email, phone number or free-text story. Scheduler answers and consent records are not added to these conversion events. Ad personalization remains disabled.

ChatGPT Ads measurement is provided by OpenAI. After a successful inquiry, we send a lead-created event to help measure and optimize our ChatGPT campaigns. The OpenAI Pixel can use an ad-click identifier (oppref), page origin, event time, and technical request information for attribution. When automatic advanced matching is enabled, the Pixel may detect supported customer information on the page, normalize it, and hash it in your browser before including it with conversion events. Raw customer information is not sent through automatic advanced matching. We request that these events be opted out of future user-level personalization. Withdrawing measurement consent stops future measurement events.

Cookies and browser storage

We store your analytics choice in first-party local browser storage under wildwood.analytics-consent.v1. That setting contains only “granted” or “denied” and remains until you change it or clear this site’s browser storage. With analytics and advertising measurement consent, a valid Google Ads click identifier may also be stored underwildwood_google_ads_click_id for up to 90 days, or until another valid identifier replaces it. Rejecting or withdrawing that consent removes the identifier and its expiry metadata from first-party browser storage. While an inquiry form is open, a non-identifying, HttpOnly attribution cookie may be stored for up to six hours and is removed after a completion is verified. If you accept analytics, Google measurement services may set first-party measurement cookies. The OpenAI Pixel may store an ad-click identifier in a first-party cookie named __oppref. Rejecting analytics keeps those services off; withdrawing consent stops future measurement and also attempts to remove known Google measurement cookies.

Use “Cookie preferences” in the footer at any time to accept, reject, or withdraw analytics consent.

HoneyBook forms

HoneyBook supports our inquiry and client workflow. If you follow a direct HoneyBook link or use a HoneyBook-hosted form, that service receives the technical request information and answers you provide under its own privacy and security practices.

Embedded video

Some pages request a preview image from YouTube before a video is played. Choosing Play loads a privacy-enhanced YouTube embed from youtube-nocookie.com. Google or YouTube may receive technical request information when those resources load.

Retention and deletion requests

Retention periods vary by purpose and by the systems used, so there is not one accurate duration for every record. You can ask us to delete personal information associated with an inquiry or scheduler submission. We will address the request across systems we control, subject to records that must be retained for operational or legal reasons.

Contact us

To ask a privacy question, request access or correction, or request deletion, email jd@wildwoodweddingfilms.com.