Wedding Scheduler Terms of Service

1. Your agreement with Wildwood

These Wedding Scheduler Terms govern the scheduler provided under the name Wildwood Wedding Films & Photography (Wildwood, we or us). You accept these terms when you select the agreement checkbox and submit your schedule for export. You must be at least 18 and legally able to enter this agreement. Your acceptance binds you; entering another person's name does not make them a party to this agreement.

These terms cover the scheduler only. They do not book a vendor, engage an on-site coordinator or change a separate photography, film, venue or other service contract. Questions about these terms may be sent to jd@wildwoodweddingfilms.com.

2. A planning aid that you review

The scheduler creates an editable sample plan from your answers and planning assumptions. Timing suggestions, warnings and cultural or religious presets are estimates. They may omit a requirement or fail to identify a conflict. Wildwood does not guarantee a particular wedding outcome, uninterrupted availability or that an exported file will work with every third-party service.

Review your plan with the people responsible for your wedding. Confirm ceremony requirements with your officiant, preparation times with your artists, travel and accessibility needs, meal service with your caterer, and access, curfew and cleanup limits with your venues. Allow for weather, traffic and changes. You decide which suggested activities and timings to use.

3. Your information and your schedule

You keep your rights in the information you supply and may edit, download and share your resulting schedule for your wedding. You give Wildwood permission to process and store your submission only as described in the Scheduler Privacy Notice and your separate consent choices, so we can provide, secure and support the scheduler.

Provide information you are entitled to use and have permission to include other people's details. Use role labels or first names when sufficient. Do not enter payment-card details, government identification numbers, medical records, passwords or other unnecessary sensitive information. Do not use the scheduler to break the law, impersonate others, distribute malicious content or interfere with the service.

4. Saving, exports and optional contact

Previewing your draft does not submit the schedule to Wildwood. Before a final export, you provide a name and email, accept these terms and save the schedule and consent record to Wildwood's server storage using Google Firebase. A failed server save prevents final export. Browser copies and downloaded files are separate from the server record.

Accepting these terms does not subscribe you to planning emails or permit vendor marketing. Those permissions are optional, separately selected and described beside their checkboxes. You can use the scheduler and export with both options declined. A vendor introduction is not a booking or a guarantee of availability, suitability or performance.

If you choose the Google Docs connection, Google separately asks for permission to create the document in your account. Google's services and your document-sharing settings also apply. Downloading an editable document is available without granting Google account access.

5. Your legal rights remain

The planning limitations above explain how this tool works. They do not exclude rights, remedies, warranties or responsibilities that applicable law does not allow us to exclude, or excuse fraud, intentional misconduct or gross negligence. These terms do not impose a contractual cap on damages or a shorter deadline for bringing a claim. You remain responsible for your own planning decisions to the extent the law provides.

6. Binding individual arbitration and class-action waiver

Please read this section carefully. Unless you opt out below or an exception applies, you and Wildwood agree to resolve disputes between us arising from the scheduler or these terms through binding individual arbitration. This includes claims about use of the scheduler and handling of scheduler information. It does not cover an unrelated service contract or a dispute that arose before you first accepted these terms.

For covered disputes, a neutral arbitrator decides instead of a judge or jury, and court review is limited. You and Wildwood each give up trial by jury for those disputes and, to the extent legally permitted, agree to bring them individually rather than as a class, collective or representative action. This does not prohibit coordination of individual claims under applicable arbitration rules or waive a right that law makes nonwaivable.

The Federal Arbitration Act governs this arbitration agreement where it applies. Applicable consumer protections continue to apply. A court decides whether this arbitration agreement was formed, its enforceability and the applicability of any statutory exception; the arbitrator decides the merits of an arbitrable dispute.

7. Arbitration process and costs

The American Arbitration Association (AAA) will administer arbitration under its applicable Consumer Arbitration Rules, with one neutral arbitrator. Rules, filing instructions and the current consumer fee schedule are available at https://www.adr.org/industries/consumer/. Wildwood will pay the business fees and arbitrator compensation it must pay under those rules. Consumer fee limits and available hardship waivers apply; any greater protection required by law controls.

Hearings will be remote or at a location reasonably convenient to you, as the rules provide. The arbitrator can award relief available on your individual claim under applicable law, including statutory damages and attorney fees where authorized. If AAA declines administration because Wildwood does not comply with its requirements, you may proceed in court. If AAA otherwise cannot administer, neither side must accept a substitute administrator without mutual agreement; absent that agreement, either party may proceed in a court with jurisdiction.

We welcome a chance to resolve concerns at jd@wildwoodweddingfilms.com. Contacting us first is voluntary and does not delay your right to file a claim or seek urgent relief.

8. Small claims and other exceptions

Either party may bring an eligible individual claim in small claims court. You may report concerns to a government agency, and nothing prevents that agency from acting within its authority.

This arbitration agreement and class-action waiver do not apply where prohibited by law, including where a person makes a protected election under the federal Ending Forced Arbitration of Sexual Assault and Sexual Harassment Act. Nonwaivable rights to public injunctive relief are preserved. Either party may request temporary court relief needed to preserve their rights while an arbitrable dispute is decided.

If a court finds the individual-action restriction unenforceable for a particular claim or remedy, that claim or remedy may proceed in court; any remaining enforceable arbitration agreement continues only to the extent permitted by law. Nothing requires class arbitration without both parties' agreement after the dispute arises.

9. Your 30-day arbitration opt-out

You may opt out of the arbitration agreement and class-action waiver by emailing jd@wildwoodweddingfilms.com within 30 calendar days after you first accept these terms. Include your name, the email used for your scheduler submission and a statement that you opt out of the Wedding Scheduler arbitration agreement. The subject line 'Scheduler arbitration opt-out' helps us identify your request but is not required. Keep a copy of your message.

A timely opt-out applies to both you and Wildwood. It does not affect access to the scheduler, your other rights under these terms or your separate privacy and marketing choices. Opting out is free. You do not need to explain your reason or send a postal letter.

10. Changes, availability and contact

We may maintain or discontinue the scheduler, or restrict misuse, subject to applicable law. Keep a copy of the schedule you need for your wedding. Ending use does not withdraw permissions or delete records already saved; the Privacy Notice explains those choices.

Material changes to these terms require a new acceptance for future exports and do not retroactively change the terms applicable to an existing dispute. The version recorded with your acceptance identifies your agreement. An invalid provision does not invalidate the remainder where it can lawfully operate; the special rule for arbitration restrictions above takes priority.

For scheduler support, privacy requests, permission changes or arbitration opt-out, contact Wildwood Wedding Films & Photography at jd@wildwoodweddingfilms.com. These terms were prepared for version 2026-09-09-v1.